Policy on Release of Student Records

The Family Educational Rights and Privacy Act (FERPA) of 1974 is a federal law stating that (a) a written institutional policy must be established and (b) a statement of adopted procedures covering the privacy rights of students must be made available. The law provides that institutions will maintain the confidentiality of student education records.

Under FERPA, the University is free to release information about students categorized as “directory-type information.” This includes information such as name, major field of study, participation in officially recognized activities and sports, height/weight of members of athletic teams, dates of attendance (including current classification and year, matriculation and withdrawal dates), degrees and awards received, most recent previous educational institution attended, full- or part- time status, photograph, and campus email address. Students have the right to restrict the disclosure of this information by completing and submitting a Request to Prevent Disclosure of Directory Information Form to the Registrar’s Office. Once this request has been submitted to the Registrar’s Office, the restriction to disclose directory information will remain in effect until the student submits a request to the Registrar’s office to revoke the original request.

The law gives students the right to inspect and review information contained in their education records, to challenge the contents of their education records, to have a hearing if the outcome of the challenge is unsatisfactory and to submit explanatory statements for inclusion in their files if they believe the decisions of the hearing panel to be unacceptable. Information about the inspection and review process can be obtained in the Registrar’s Office. Copies of the policies and procedures governed by this Act are also available for review in the Registrar’s Office.

With reference to the Solomon Amendment: Institutions are required to provide directory information on students who are at least 17 years of age, upon request from representatives of the Department of Defense for military recruiting purposes. That information includes student name, addresses, telephone listings, date and place of birth, level of education, degrees received, prior military experience and the most recent school attended.